How To Write Thank-you Notes & Address Envelopes

Woman writing a letter

Writing thank-you notes and addressing envelopes is an area that we always seem to get a lot of questions about.  Here are a few pointers to help you brush up on your skills!Thank-you Notes

  • Keep your note short and simple.
  • Emphasize the gratitude and interest in the job, gift, favor, or invitation.
  • Write the date at the bottom of the note in the left-hand corner.
  • Proofread your note thoroughly before sending.
  • Click here to see our 4 sentence Thank-You Note Format

Thank-you notes are typically written on fold-over notes or correspondence cards. Each of these pieces of stationery is meant to carry short messages, so a quick four-sentence thank you fits perfectly.

Correspondence Card 2
Fold Over Card


  • When addressing an envelope to a boy thirteen or younger, use “Master.” After he is thirteen, the envelope is addressed using “Mr.”
  • When writing a girl who is not married and under the age of 18, address the envelope using “Miss.”
  • Use “Ms. ”if she is not married and older than 18.
  • When writing a lady in business use “Ms.”
  • When writing a lady who is married use “Mrs.”
  • When addressing an envelope to a married couple use “Mr. and Mrs.”
  • The return address is always positioned on the top left front of the envelope. Just the street address and the city/state are necessary.
Envelope 1

There is no doubt that technology has made communication much easier. However, thank you notes should not be written in text messages and on Facebook.

If you need to thank someone then make some effort!

Related Blogs

Etiquette Certification Courses

Have you ever dreamed of teaching business or children's etiquette?
ASP®'s train the trainer etiquette certifications are ideal for anyone who want to have their own etiquette business or become an etiquette consultant working with schools and business in their communities.