These 4 Key Sentences Will Change the Way You Show Thanks

We all give gratitude in different ways. Whether we do an act of service for someone, simply say “thanks!”, or give them a gift in return, our aim is to show someone that we are grateful for whatever they have done.

One of our favorite ways to say “thank you” at The American School of Protocol® is by writing a thank-you note. These personal letters can demonstrate considerable effort in an age where convenience is king. Yes, it’s nice to receive an email or text saying “thanks a ton”, but the impact of a handwritten note is simply unmatched and needs to become a mainstay in your etiquette repertoire.

So how do you write a thank-you note? We’ve formulated 4 key sentences that will elevate your etiquette when writing a note to someone.

1. The gift.

The first sentence should always talk about the gift, service, or event that you are giving thanks for. This shows at the very beginning what you are writing your note about.

2. The gift.

Yes, you read that right; the next sentence should be a continuation of your gratitude. You might want to touch on a specific detail about whatever it is you’re writing about (e.g. “Red is simply my favorite color” when writing about a bouquet of roses you received). Maybe you will prefer to write about how you will use the gift (e.g. “I plan on wearing it when I go to the beach next week” if you were writing about a new sun hat). The options are limitless.

3. Something else.

Now, you can divert the attention away from the subject of thanks. For example, if you’re writing to someone who you have not seen for a while, you can use this diversion to say that you are excited to visit them soon. You can even give an update on what’s going on at home!

4. The gift.

It may sound repetitive, but it’s necessary to end the thank-you note with a strong conclusion referring to the subject. Make this last line count: it can have the most impact out of your entire note. We like to suggest something along the lines of “every time I see/use my _____, I’ll think of you”.

Overall, writing a thank-you-note is a concise but thoughtful way to convey thanks to those you love. Next time you receive something, try to send one of these notes. It will mean a lot to whoever receives it.